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The Bulk Scheduler tool in Galileo allows the scheduling of grade-level tests across the district/charter school, at selected schools, and for selected classes as needed. The bulk scheduler is a tool that may be used for offline and online assessments.
In order to administer an assessment in Galileo, a test must be scheduled. A benchmark assessment can be scheduled by any Galileo user. However, access to the scheduling of a test is based on the library permission (e.g., only District-level users have Results Only permission to test libraries). Tests can be scheduled using the Teacher Dashboard and Class Calendar pages or using the Bulk Scheduler tool.
· State-provided default calculator is automatically included for online tests. District-level user may override this calculator for benchmark and protected formative assessments.
· The student may select their language of choice when the translate option is selected during the scheduling process. The Google Translate tool does not work for custom technology enhanced and Inspect® items.
· You must have Write or Read-Only permission to the test library.
· In order to edit a test scheduled for an Intervention Group, you must have Write permission to the associated Intervention Group library.
· Tests are scheduled by class or for an Intervention Group.
· Make it available for the amount of time that students will have available to take the test. If not, students can access the test after they completed it and “re-take” their test (e.g., take the test at home).
· How assessments are scheduled will impact the report results. It is ideal to schedule assessments only for the classes in which students will take the test. Limiting who is scheduled for a test will allow for more accurate measuring of participation.
· If your students will be taking the test with pen and paper (offline), you will still need to schedule the test for the date and time that you will manually be generating the bubble sheets.
· Once bubble sheets have been printed or the test has been taken by students, it cannot be deleted.
· To ensure accurate growth expectations, scan answer sheets as soon as possible after administration.
Scheduling Impacts Reports
How assessments are scheduled will impact the report results. It is ideal to schedule assessments only for the classes in which students will take the test. Limiting who is scheduled for a test will allow for more accurate measuring of participation.
The directions provided below are for bulk scheduling a test. The scheduling an assignment or unit is very similar.
1. Click Assessment>Test Scheduling>Bulk Scheduler.
You may also access this by clicking on the Launchpad tile. Refer to Launchpad page for further directions.
2. Select the Library that houses the test you would like to schedule.
3. Select the Test(s) you would like to schedule.
a. Tests of the same grade level are generally scheduled at the same time.
b. For example, all 6th grade tests, then all 7th grade, etc.
4. Click the Next >> button.
5. Select the School Type – grade, middle, or high school.
6. Select which School(s) in the district/charter school for which you wish to schedule a test.
a. If there are additional grade, middle, and/or high school, click the appropriate School Type radio button and select the desired school(s).
7. Click the Next >> button.
8. Filter the class(es) at the schools for which you wish to schedule the assessment. You may filter by one or all of these options:
a. Select the Course Grade Level at the schools for which you wish to schedule the assessment.
b. Type in character from the Course Code (e.g. MAT, ALG, GEOM).
i. You may enter up to ten course code filters, each separated by a comma.
c. Type in character from the Class Name.
i. You may enter up to ten class names filters, each separated by a comma.
d. Select the Student Grade Level at the schools for which you wish to schedule the assessment.
9. (optional) Place a checkmark in the Only include classes not already scheduled for the test box.
10. Click the Next >> button.
a. When selected grade level(s) is chosen that does not match the test’s grade level, a warning message appears letting you know that a test has an incorrect grade level set.
11. Place a checkmark by the classes for which you wish to schedule the test.
12. Select the Instructor of Record. The default is the individual designated as the class’ teacher. When scheduling a test for:
a. under 1000 classes, the Instructor of Record selection is part of the bulk scheduling process. The scheduler may change the Instructor of Record default.
b. over 1000 classes the scheduler cannot edit the Instructor of Record during the scheduling process. After scheduling the test, the Bulk Schedule History page is accessed and editing (selection) is done. (Refer to the Bulk Schedule History further details.)
13. Click the Next >> button.
14. Select the date and time for which you would like the test to be available for students to take.
a. When administering the test online, you will only want to make it available for the amount of time that the students will have available to take the test. If you make a test available for longer than that, a student could log into the system, retake the exam, or change his or her answers.
b. A test must be scheduled in order for bubble sheets to be printed.
c. Completed test bubble (answer) sheets and, when applicable, worksheets, may be scanned into Galileo at any time. Scanning may, but does not have to, occur during the dates and times you have established.
d. The printing of worksheets is in no way dependent on scheduling a test.
15. Click the Next >> button.
16. Determine if you would like the results of this assessment to post to the K-12 Student-Parent Center. If so click in the check box and select the date and time you would like the results to post.
17. To define the calculator when:
a. one test is being scheduled, proceed to the next step.
b. 2 or more tests are being scheduled, click the Click here to view/update available tools for the student link and proceed to the next step.
18. Click the Override calculator default selection field. If statewide test provides calculator, the bolded calculator is the default.
a. State-provided default calculator is automatically included for online benchmark and protected formative assessments.
b. Only District-level users may override the selected calculator.
19. To edit each test schedule, password, or randomization:
a. Select the desired testing date.
b. By default the test does not have a password. To define a test password, remove the checkmark in the No Password field and type the test password in the Password box. A password only applies to tests scheduled for a class and are administered online.
c. Select Randomize items if desired. This option applies only to online testing.
i. ATI recommends that you randomize the test questions if students will be taking the 2nd grade or higher benchmark assessments online.
ii. Kindergarten and 1st grade tests include teacher-read instructions; this type of test should not be randomized.
20. Determine to allow translation into language of student's choice by placing a checkmark in the Translator field.
21. Determine to allow student's to use the online dictionary/thesaurus by placing a checkmark in the dictionary/thesaurus field.
22. Determine to post the student's scores by placing a checkmark in the Post Student Scores field and selecting the date and time for posting.
23. Click the Schedule Test button.
24. You will be notified that the test has been scheduled. The test now appears on the Teacher Dashboard's Calendar page and on the Class Calendar page.
25. Click the Schedule another test link to schedule additional tests.
If the scheduled event needs to be edited and the event was scheduled using the Bulk Scheduler tool, the edits must be done using the Bulk Schedule History tool.
Last Updated: 09.14.17