Family Accounts

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Purpose

The Family User Accounts page is where you manage the child's family login/password. First, you must create a user account with defined user permissions and then you may enter additional information. If a parent has multiple children enrolled in the same program, they are issued a unique user account for each child.

Process

The only thing that a teacher must do to set up the Pre-K Parent Center for family use is assign the family a password. Before you set parent passwords keep the following things in mind:

Parent passwords should be a combination of numbers and letters. We recommend using numbers other than birthdates and/or Social Security Numbers.
Once you have given out parent passwords, it is helpful to keep a record of them. It is not uncommon for a computer user to forget their password, and need to find out what it is.
You have the ability to assign one parent password per child. If you foresee more than one family member wanting a password for the Pre-K Parent Center you will want to make sure that the password is fitting for all family members and that the information is shared with the appropriate family members.

Guidelines

User/Login Name Guidelines

A user/login name must be at least four (4) characters with a maximum of 40 characters. You may use alphanumeric characters for the login name.

Password Guidelines

Must be at least 6 characters.
Cannot contain your Login Name.
Cannot contain your first or last name.
Cannot contain the characters ', --, *, #, %, or spaces.
Cannot contain the word "password."
For best results, choose a password that contains a mixture of letters and numbers.

View and Create User Account

1. Click one of the following:

a. Setup>User Accounts>Family.

b. Assessments>Enter Observations>Child Notes.

i. Click the Parent Passwords link in the Options box.

c. Child/Family>Parent Center Posts

i. Click the Parent Passwords link in the Related Options box.

d. Merlin>Family>Parent Center Posts

i. Click the Parent Passwords link in the Related Options box.

e. Page is also accessible from the Child Demographics page Options box.

2. If you are an Agency- or Center-level user, use the down arrow on the Center drop-down menu to select the center to which the child belongs.

3. Use the down arrow on the Class drop-down menu to select the class to which the child.

4. Use the down arrow on the Child drop-down menu to select the child.

5. If there is:

a. a login name/password associated with that child's record, such information displays in the User Name and Password fields.

b. no login name/password associated with that child's record, type the User Name and Password information following your program's guidelines.

6. If login information was crated, click the Save Parent User button to save the record.

Edit User Account (Including Changing their Password)

1. Click Setup>User Accounts>Family.

2. If you are an Agency- or Center-level user, use the down arrow on the Center drop-down menu to select the center to which the child belongs.

3. Use the down arrow on the Class drop-down menu to select the class to which the child.

4. Use the down arrow on the Child drop-down menu to select the child.

5. Make the edits and save.

Delete User Account

Please note that the user account should be deleted in the program year in which the individual is no longer associated with. Changing the program year is done on the Settings page.

1. Click Setup>User Accounts>Family.

2. If you are an Agency- or Center-level user, use the down arrow on the Center drop-down menu to select the center to which the child belongs.

3. Use the down arrow on the Class drop-down menu to select the class to which the child.

4. Use the down arrow on the Child drop-down menu to select the child.

5. Click the Delete Parent User button.

Print User List

1. Click Setup>User Accounts>Family.

2. If you are an Agency- or Center-level user, use the down arrow on the Center drop-down menu to select the center to which the child belongs.

3. Use the down arrow on the Class drop-down menu to select the class to which the child.

4. Click the Class Parent User List link.

5. Print this web page using the browser's print option.

Last Updated: 11.08.17