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Galileo also provides you with the Form Builder tool, which gives an agency the capability to create additional data fields to record additional children information such as primary language, income level, disability, etc. Information can populated into a form through the import process, manually enter information for a child one at a time, or manually enter information for multiple children either a single common response for all children or individual answers for one item for all children (called the Group Data Entry).
The Group Data Entry tool allows users to enter a large amount of data at once. You may use the “Enter Common Data” option which will let you enter a common response for all selected children. The “Enter Individual Data” option allows you to record individual answers for all children.
Recurring heading items cannot be completed using the Group Data Entry feature.
The directions on this page is for completing a child form. If you are a Galileo Plus (Merlin) user, keep in mind that forms exist for staff, volunteer, family, family member, agency, center, and class forms in addition to the child forms.
1. Click either:
a. Child/Family>Records>Group Data Entry.
b. Merlin>Child>Group Data Entry.
2. If necessary, use the drop-down menu to select the Center in which the child is enrolled.
3. Use the drop-down menu to select the Class in which the child is enrolled.
4. Use the drop-down menu to select the Enrollment Status.
5. Use the drop-down menu to select the desired Form.
6. Use the drop-down menu to select the form’s Heading.
7. Use the drop-down menu to select the form’s Field.
8. Data may be entered by using either the:
a. Enter common Data tab - used to enter a common response for all selected children.
b. Enter Individual Data tab - used to enter individual answers for children.
9. If necessary, click the Enter common data tab.
10. Use the drop-down menu for the Form Field for the selected form.
11. A list of all individuals is displayed.
12. If there is a black checkmark next to the individual, this indicates that data is saved for that record matches the selected value of the currently displayed item.
13. To apply the selected value item, click the individual’s name you want to apply the value. A red checkmark is placed next to their name.
14. Click the Save button.
15. If necessary, click the Enter individual data tab.
16. A list of all individuals is displayed on the left side.
17. The field name with the available options is displayed on the right.
18. Select/enter the individual’s information as necessary.
19. Click the Save button.
To retrieve information about the children, use the Child drop-down menu on the Child Demographics page. Once you’ve selected a child and the appropriate form the window will refresh to give you that child’s information.
Last Updated: 11.13.17