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The Search tool allows the user a quick way to find a child by either the child's last name, Galileo child ID number, or SSN (Social Security Number). Once the child is located, the user can quickly access the Child Demographics and the Enrollment pages. Prior to adding a child to Galileo, the user should search to ensure that the child is not already in the system.
1. Click either:
a. Child/Family>Records>Enrollment.
b. Merlin>Enrollment.
2. If necessary, use the Center and/or Class drop-down menu to select the filter for a specific center and/or class.
3. (optional) Use the Enrollment Filter drop-down menu to select the filtering:
| Agency Enrollment Filter | Center Enrollment Filter |
| Include all | Include all |
| Not in any center | Not in any class |
| Not in selected center | Not in selected class |
| Multi-center enrolled | Multi-class enrolled |
| Dropped | Dropped |
4. In either the Agency or Center box, type the child’s name or child ID number in the Search field.
a. As text is typed, the children containing the letters or ID number appears.
b. Separate multiple name search by a semi-colon (;) (e.g., Apple;Garcia).
c. Wildcard search using an asterisk (*) is acceptable.
d. To see all children, type an asterisk (*).
e. To clear the search, click the X.
5. If there are more than 2,000 children in the Agency and/or Center box, a message displays. The search should be refined.
6. To select a child or children, click the checkbox to the left of their name.
7. Once the child(ren) are located, the user may:
a. view additional information on a child, click the i icon to the right of the child’s name. Refer to the Child Information page for additional information.
b. enroll in a Center or Class. Refer to the Enroll a Child page for instructions.
c. drop from Center or Class. Refer to the Drop a Child page for instructions.
d. If the child is not in Galileo, the child may be added to Galileo by following the directions on the Add a New Child page.
1. Click one of the following:
a. Child/Family>Records>Child.
b. Merlin>Child>Demographics.
c. Merlin>PIR>Child.
2. Click the Search for child link.
3. If necessary, use the drop-down field to select the Center. You may select [Search all centers] options, based on your user permission.
4. If necessary, use the drop-down Class field to select the class. You may select [Search all classes] options, based on your user permission.
5. Select the desired Search by radio button – Last name, Child ID, SSN.
6. Type the last name, child ID, or SSN based on which radio button you previously selected.
7. Click the Search button. The search results displays.
8. The child’s name is a hyperlink and will take you to the Child Demographics page.
9. Click the child's name to access the Child Demographics page.
10. Use the drop-down menu to select the Form you would like to fill out.
11. Enter the requested information.
12. Click the Save button.
13. If you wish to completely clear a form of data, click on the Clear Form link to the right of the Form drop-down menu.
14. Click the trash bin icon to the left of the child's name. Once a child record has been deleted any information saved in that child record (including assessment data) is permanently deleted and cannot be reinstated.
15. Children can also be deleted by following the instructions on the Delete a Child page.
Last Updated: 08.03.18